Direct
Deposit Form (PDF)
Journal Voucher Request Form(PDF)
A Journal Voucher (JV) transfers
costs (expenditures) or funds (revenue) from one budget or cost
center to another budget or cost center. These transfers may
range from cost sharing to coding corrections to revenue
distributions.
Backup
Documentation
Justification
for the journal voucher must be clearly stated on the form or
can be attached as part of the submission. A description, 35
characters or less, should also be included on the form. This
description will appear online when the form or the involved
budgets or cost centers are inquired in Banner. If a
description is not provided, one will be added by the Financial
Operations/Accounting Department that will closely relate to the
justification.
Approvals
All journal
vouchers must be signed and dated by the requesting budget
manager or their budget assistant. Other signatures are
required if the journal voucher involves other departments being
charged. An attached e-mail approving the charge(s) is
acceptable. All journal vouchers involving grants must be
routed through the Grant Administration Office for additional
approval.
Other
Information
This
documentation only applies to departmentally requested journal
vouchers. There are other university-wide subsystems (i.e.
procurement card, event services) that do create journal
vouchers. These subsystems maintain their own documentation and
approvals therefore only data integrity edit checks are
performed prior to their posting into the accounting system.
Also the
Financial Operations/Accounting Department will initiate journal
vouchers for a variety of reasons such as corrections,
allocations, and accounting compliance entries.
Distribution
All completed
and signed journal vouchers should be sent to the Financial
Operations/Accounting Department, Marcus White Annex, Room 006.
Questions concerning the
completion of this form can be directed to Barbara Woynar at
x22543 or email her at woynar@ccsu.edu.
