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Gelco Travel Manager
How It Works
Travel Manager software will streamline the entire travel process by
transforming travel authorizations and vouchers into a user-friendly, paperless environment. Travel
authorizations and expense vouchers are prepared and approved right
from the desktop. Documents and approvals, including electronic signatures,
are routed via the Internet.
Once a document is created, it is routed electronically to the traveler
for signature, then to the supervisor for approval to travel, onto the
budget authority, then to the Travel Office for review, and finally
to the agency head for certification. Each person in the
approval process receives an e-mail alerting him/her that your
travel request is awaiting approval using the Travel Manager
program.
This program will
allow you to eliminate the need to send any paperwork
to the Travel Office. All required supporting documentation must be
kept in the department in a separate folder or envelope for each traveler
by trip. These documents will be subject to audit review and must be
retained in the department until State of CT Records Retention regulations
have been fulfilled. Contact Business Services for guidance. (Click
here for supporting
documentation requirements).
If a parking permit is required, please indicate this in the Comment
section of the travel authorization.
Conference
registration fees should be paid using the traveler’s or department’s
CCSU Purchasing Card. If a card is needed, please contact
Jo-Ann Myers
in the Purchasing Department, extension 22532.
To ensure compliance with the audit requirements of the University,
periodic audits will be made of the travel documents to ensure that
CCSU’s travel policies and procedures are being followed.
A member of the Travel Office will monitor conformance to these procedures.
Scheduled audits will be completed for each department. These will
be scheduled on a random basis each fiscal year.
If it is found during audit that reimbursement was made for expenses
not authorized or receipted, the traveler will be expected to immediately
repay the University for these expenses.
Connect to the NEW
system:
https://webtravel.ccsu.edu and try it out!
Any questions regarding this policy or use of Travel Manager software
may be directed to Debbie Peterson - 22549.
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