Introduction

 The purpose of this section is to acquaint prospective vendors, bidders and
 suppliers with the purchasing procedures used by CCSU.

 CCSU intends that its purchasing be conducted in accordance with State laws and
 University policies and procedures. CCSU procedures conform to open, ethical and
 sound procurement policies. Qualified suppliers are encouraged to compete for
 University business.

 CCSU contracts are awarded to the lowest responsible, qualified bidder - price,
 quality, experience and other prescribed selection factors considered. Where price
 and other factors are identical (tie bids), preference is given to bidders whose
 headquarters are located in Connecticut. In the case of ties between two or more
 Connecticut-based bidders, lots will be drawn or a coin shall be tossed with
 witnesses present and recorded.

 Questions relating to purchasing policies or regulations should always be directed to
 the CCSU Purchasing Dept at 860-832-2530

• Vendors are strongly encouraged to obtain a temporary parking permit from the CCSU Police Dept (located at 1 Pikiell Drive off Manafort Drive) to avoid tickets while on campus. The Police Dept can provide directions to appropriate parking areas. NOTE: Vendor vehicles will be towed from the Willard Parking Lot. 

• CCSU is considered an open campus, which means vendors are allowed to call on individual departments. Since individual departments determine which supplies, equipment and services they may need and are instrumental in initiating specifications and internal requisitions, contacting individual departments is strongly considered. A listing of departments, including names, phone numbers, and internal addresses, can be obtained via the online directory at http://www.ccsu.edu/directory.html. Unexpected or unsolicited calls are not encouraged. Vendors should make every effort to arrange an appointment with the appropriate department personnel prior to a visit. Vendors are allowed to leave product literature, price quotes, proposals, etc with departments. No demo units are allowed to be place without prior approval of the CCSU Purchasing Dept. 

• Vendors are not to call on departments once a quote or proposal has been made. Inquiries into the progress of departmental decisions, paperwork, etc are to be made through the Purchasing Dept. 

• If a department has selected equipment or furniture from a number of proposals made by different vendors, the department decision is to be considered final. All inquiries into the decision process are to be placed through the Purchasing Dept. 

• Departments are not authorized to sign any vendor documentation (i.e. lease agreements or software licenses). All such documents must be signed by authorized personnel from the CCSU Business Office. 

• Providing goods or services to CCSU without an approved purchase order, personal service agreement or other bona fide contract is prohibited. Providing goods or services without a properly executed purchase order or contract is a violation of CGS 4a-65 and is not legal binding. CCSU has no legal obligation to pay for said goods or services and a vendor risks non-payment for same. 

• All deliveries are to be made to the CCSU Receiving Room, East Hall, Wells Street. If internal delivery and/or installation is required (furniture, equipment, etc.), Receiving Room personnel will direct vendor to appropriate building/room number. 
  Vendors are expected to provide equipment set-up, training, and post-sales support as needed. 

• Vendors with access to the internet can reach the CCSU Purchasing Dept and research/request current RFQs/RFPs via links at the right side of the top of this page.

• Please invoice on a CO-17 State invoice form or vendor invoice to the billing address specified on each contract or purchase order. Each invoice should reference a purchase order number or contract number and provide the appropriate Federal Employer Identification Number (FEIN) or Social Security Number (SSN) to expedite payment. 

• Unless otherwise stated, CCSU payment terms are Net 45 days after receipt of accepted goods or services and properly executed invoice. 

• Payment is issued through the CCSU Accounts Payable Dept. Questions relating to payments should be directed to the Accounts Payable Dept at 860-832-2510.

• In accordance with Governor Rell's Ethics Reform initiative, vendors are to refrain from offering, and CCSU employees are to refrain from accepting, gifts of any type or value.